Procurement, Infrastructure Management - Bengaluru


Summary of Responsibilities:

  • To handle Procurement for Admin, Services, Construction and IT and Communication

  • Sourcing, market survey leading to vendor identification, maintaining vendor masters, Item Masters

  • Preparation of tender documents, release RFP, follow-up for quotes / bids, compare quotes /bids, recommend vendors based on price and other quantitative / qualitative aspects, initiate and facilitate approvals internally for PO placement / contract finalization, placement of PO / contract

  • Follow up / Track delivery / works completion, follow up for bills, track movement of invoices from submission date to payment date.

  • Track all compliances with the contractual / PO terms and flag-off to stakeholders any contractual / PO term needing to be addressed (not exhaustive): expiry of BG, validity of prices, due dates for scheduled activities, renewal of contracts / PO etc.

  • Initiate approvals for amendments / change orders on need basis; Prepare Amendments to Contracts / POs for approvals and share with vendors post internal approvals

Contract Administration:

  • Initiating and participating in the drafting of contracts / Amendments / change orders ensuring attention to detail and accuracy

  • Maintaining formal contract records and correspondence, and adds contract information to relevant trackers / repositories

  • Monitoring the contractor’s progress and performance to ensure goods and services conform to the contract requirements. Documenting significant events; maintaining appropriate records.

  • Track Contract Dates: The effective date, completion date, renewal terms, and any additional dates necessary to monitor contract performance

  • Tracking any Foundation property used in contract performance, authorizing payments consistent with the contract terms

  • Highlight disputes and issues to be resolved to the concerned stakeholders.

  • Proposing remedies, as appropriate, where a contractor’s performance is deficient.

  • Liaise with all internal stake holders (Infra team, Procurement team, finance team and user teams) and external stakeholders (such as vendors etc) amicably for enabling these activities

  • Vendor evaluation, Vendor rating

  • Process improvements initiatives to be undertaken and driven to closure both in manual and in automated processes including ERP

  • Maintain and update regularly and release to concerned stakeholders as per agreed schedule the MIS relating to end-to-end activities of Infra-related procurement and payment

  • Address any ad hoc requirements from vendors / stakeholders / senior management within reasonable timelines.

Qualification and Experience

  • Relevant Post graduation

  • 7 -12 years’ experience

Skills and Attributes

  • Commitment to social cause

  • Work with the user teams, senior management, peer team and third party team cordially to ensure goals are met in a congenial manner.

  • Manage team of third party resources independently

  • Support in finalizing scope in an environment where users would have difficulty in doing so

  • Familiarity with PeopleSoft or any other ERP

  • Good communication skills – both written and spoken

  • Proficiency in MS Office (Excel, Word and PowerPoint)

  • Ability to provide functional support to multiple locations